Once your article has been accepted for publication in Computational Linguistics, it goes through a copy editing process at MIT Press in order to prepare it for publication in a forthcoming issue of the journal. This page provides details on what you need to provide to enable this process. If you have had paper published in CL before, please read these notes carefully, because aspects of our processing are undergoing change.

Preparing the Final Version of Your Paper

1. If your acceptance email from the editor requests any further changes to the paper, please prepare a covering letter to the editor outlining the changes made.

2. Make sure your text conforms to the CL Style Guide, and use the most current CL LaTeX style files. There are also a number of more LaTeX-related problems that we often see in submitted manuscripts: please peruse the list of common problems to make sure your final copy doesn't suffer from these problems. Note that the style guide and style files are periodically revised, so make sure you pick up the current copies from this web site.

3. A significant cause of delay in preparation for publication is incomplete or incorrect bibliographic data. You can help by ensuring that the references in your bibliography are complete and correct. In particular, please ensure that you provide page number ranges for all articles and papers in journals and proceedings.

4. As of 2005, for each published paper CL now prints the date on which the paper was originally received, the date the most recent revision was received, and the date on which the paper was accepted for publication. The email you received from the Editor indicating that your paper has been accepted for publication should contain the relevant dates. These should be incorporated using the \historydates command; see the sample LaTeX document provided with the style files for an example. Please format the dates in exactly the manner used in the example. If your acceptance message does not indicate a date for 'revised submission received', omit this part of the inserted information.

What You Need to Provide in Hard Copy

The following items should be sent, preferably by courier or some other form of express delivery, to the CL Editorial Office, whose address is at the end of this page.

1. A signed copy of our standard copyright form.

2. Two double-spaced hard copies of your paper. These copies are used by the MIT Press copy editors and so should meet the following specifications:
   • They should be double-spaced throughout, including the abstract and figure captions, footnotes, bibliography, tables and figures. You can achieve this in the current CL LaTeX style files by using the manuscript argument to the \usepackage command; see the sample file for an example.
   • They should be printed single-sided, ie on one side of the paper only.
   • They should be in 12 point font.
   • Copies of all figures must be attached (as they should appear in the final version -- i.e. single spaced if desired) as separate sheets, as well as appearing where they should be printed in the manuscript.

What You Need to Provide in Soft Copy

The following items should be sent as attachments by email to the CL Editorial Office, whose address is at the end of this document.

1. A covering note indicating the following:
   • The operating system under which you created the PDF files.
   • The version of LaTeX and any other related software you used to create the PDF file.
   • A list of any special LaTeX packages or fonts you used in creating the PDF file.

2. A single-spaced PDF version of your paper.

3. A double-spaced PDF version of your paper.

4. Except in special circumstances, your paper should be in LaTeX format: please send us the LaTeX source files and any additional fonts or style files that are not commonly available. The various files needed to recreate the document should be collected together in a .zip file. If the editor has agreed that you do not need to provide LaTeX input, please send an on-line ASCII version of the text instead.

Please make sure you use the current CL style files, since these do undergo periodic changes.

CL Editorial Office Addresses for Submitted Materials

Please send hard copy materials to:	Please send soft copy materials to:	Other Contact Information:
Robert Dale CL Editor Centre for Language Technology Division of ICS Room 328, Building E6A Macquarie University Balaclava Road North Ryde, NSW 2109 Australia	compling@ics.mq.edu.au	Tel: +61 2 9850 6331 Fax: +61 2 9850 9529

Anything Above Not Clear?

Make it better for the next user: let us know by sending us an email.

Please send comments or queries about this web site to compling@ics.mq.edu.au
Last Modified: 25th May 2008